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Barbecue catering has become a popular choice for events of all kinds, from casual backyard gatherings to extravagant weddings and corporate parties. One of the most common questions that arises when planning a barbecue catered event is, "How much does BBQ catering cost per person?" In this comprehensive guide, we will delve into the factors that influence BBQ catering pricing and provide you with a detailed breakdown to help you budget for your next event. At Big Flames BBQ, our menu prices range from $5 to $20 per person for our classic menu packages.
Understanding BBQ Catering Costs
BBQ catering costs can vary widely depending on several factors, including the type of event, the menu options selected, the number of guests, and the level of service required. Let's break down these factors to give you a better understanding of how BBQ catering costs are determined.
1. Type of Event
The type of event you're hosting plays a significant role in determining BBQ catering costs. For example, a casual backyard barbecue for a birthday party will typically have lower costs per person compared to a formal wedding reception or a corporate gala. The formality of the event often dictates the menu options and the level of service provided, which in turn affects the overall cost.
2. Menu Options
The menu is a crucial aspect of BBQ catering, and the options you choose can impact the per-person cost. Most bbq catering companies have different menu options for different event types such as school bbq's, corporate events, weddings, etc. To check our Big Flames BBQ menu options, click HERE. Here are some common menu items offered by BBQ caterers:
Main Course
The main course is usually the centrepiece of a BBQ catering menu. Options may include:
- Smoked Brisket: A tender and flavorful cut of beef, smoked to perfection.
- Pulled Pork: Slow-cooked pork shoulder, shredded and served with barbecue sauce.
- Grilled Chicken: Juicy chicken breasts or thighs, seasoned and grilled to perfection.
- Ribs: St. Louis-style or baby back ribs, slathered in tangy barbecue sauce.
-Burgers: Juicy and delicious ground beef or chuck grilled to perfection.
Each of these main course options comes with its own pricing, depending on factors such as the quality of the meat, the cooking method used, and any additional ingredients or sides included.
Sides and Accompaniments
BBQ catering menus often include a variety of sides and accompaniments, such as:
- Cornbread: A classic Southern side dish, perfect for soaking up barbecue sauce.
- Baked Beans: Slow-cooked beans in a savory sauce, a staple of BBQ cuisine.
- Coleslaw: Crunchy and refreshing, coleslaw provides a contrast to the richness of the main dishes.
- Macaroni and Cheese: Creamy and cheesy, this dish is a favorite among both kids and adults.
- Grilled Vegetables: A healthy option featuring seasonal vegetables grilled to perfection.
The selection and quantity of sides and accompaniments can vary, with some catering packages offering a choice of sides or allowing for customizations based on dietary preferences or restrictions.
3. Number of Guests
The number of guests you're expecting at your event will naturally impact the overall cost of BBQ catering. Most caterers offer per-person pricing tiers, where the cost per person decreases as the number of guests increases. This tiered pricing structure encourages larger events and provides cost savings for hosts planning gatherings with a significant number of attendees.
4. Level of Service
The level of service you require from the BBQ caterer can also influence pricing. Some events may only need drop-off or delivery service, where the food is dropped off at the venue and set up for self-service. This option is typically more affordable than full-service catering, where the caterer provides staff to set up, serve, and clean up after the event. Full-service catering often includes additional fees for labor and equipment, which are factored into the overall cost per person. To check our how Big Flames BBQ services breakdown, click HERE.
Calculating BBQ Catering Costs Per Person
Now that we've covered the factors that contribute to BBQ catering costs, let's walk through a step-by-step process to calculate the cost per person for your event.
Step 1: Determine Your Menu Selections
Start by selecting the main course and sides you'd like to include in your BBQ catering menu. Consider the preferences of your guests, any dietary restrictions, and the overall theme or style of your event. Once you have a list of menu items, gather pricing information from your chosen BBQ caterer.
Step 2: Estimate the Number of Guests
Next, estimate the number of guests you expect to attend your event. Keep in mind that this number may fluctuate as RSVPs come in, so it's a good idea to have a range in mind. Use this estimated guest count to determine which pricing tier applies to your event. Most bbq caterers in the Toronto & GTA area require an exact head count at least 1 to 2 weeks before your event, to ensure they are well prepared to satisfy your guests.
Step 3: Calculate Per-Person Costs
With your menu selections and guest count in hand, you can now calculate the per-person costs. Divide the total cost of the catering package by the number of guests to get the cost per person. For example:
Total Cost of Catering Package: $1500 (average event minimum in the Toronto & GTA area)
Number of Guests: 50
Cost Per Person = $1500 / 50 = $30 per person
Click HERE to contact us for a price breakdown!
Step 4: Consider Additional Fees
In addition to the per-person cost for food and beverages, be sure to factor in any additional fees that may apply. These could include delivery fees, service charges, gratuities for staff, equipment rentals, and taxes. Review the catering contract carefully to understand all fees and ensure they are included in your budget calculations. Most bbq caterers will send you a price quote before confirming your booking.
Tips for Budgeting and Saving on BBQ Catering
While BBQ catering can be a delicious and convenient option for your event, there are ways to budget and save on costs without compromising on quality or guest experience. Here are some tips to consider:
1. Choose Cost-Effective Menu Options: Opt for menu items that are budget-friendly without sacrificing taste or variety. For example, chicken dishes are often more affordable than premium cuts of beef or seafood.
2. Combine Packages: Some BBQ caterers offer package deals or combo meals that include a variety of menu items at a discounted price per person. Explore these options to get the most value for your budget.
3. Plan Ahead: Booking your BBQ catering well in advance can sometimes result in lower prices or promotional offers. Plus, it gives you more time to compare quotes and negotiate with caterers.
4. Consider Buffet Style: Buffet-style service can be more cost-effective than plated meals, as it requires fewer staff and allows guests to choose their portions.
5. Be Mindful of Portions: Avoid over-ordering food by accurately estimating portion sizes based on the number of guests and their appetites. Communicate with your caterer to adjust quantities as needed. Most caterers run lean systems because they want to minimize their expenses. Therefore, it's best to communicate exactly how many people you will need to serve because if you unexpectedly have more guests to serve at an event, the barbecue caterer may run out of stock. At Big Flames BBQ, we always come prepared with extra portions in case our clients have an unexpected surplus of guests.
6. Ask About Specials and Discounts: Don't hesitate to ask BBQ caterers about any specials, discounts, or seasonal promotions they may offer. You could save significantly by taking advantage of these opportunities. You may be able to save some money during the off-peak season, but during the peak season, you should not expect many bbq caterers to offer discounts. This is because many caterers are fully booked during the peak season, May to September. You can contact Big Flames BBQ for a personalized quote to get an idea of how much your event will cost HERE.
By following these budgeting tips and understanding the factors that influence BBQ catering costs, you can plan a delicious and memorable event without breaking the bank. Whether you're hosting a backyard barbecue, a wedding reception, or a corporate gathering, BBQ catering offers a flavourful and convenient option for feeding your guests and creating a festive atmosphere.
In conclusion, the cost of BBQ catering per person varies depending on factors such as the type of event, menu selections, guest count, and level of service. By carefully planning and budgeting for these elements, you can ensure a successful and enjoyable experience for both you and your guests. Happy grilling!
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